Committee members are volunteers elected during the association’ s Annual General Meeting( AGM) to manage the PTA on behalf of its members. There are two types: Officers and Ordinary Committee Members. Officers have roles such as Chair, Treasurer or Secretary, but there is no difference in responsibility between Officers and Ordinary Committee Members – just those with specific role titles and those without.

Officers

What the Chair / Co-Chair is responsible for:

• Preparing and setting the agenda for meetings

• Setting the ground rules for and chairing meetings

• Delegating tasks to other committee members and volunteers, checking they’ re completed and offering support where needed

• Liaising with the school

• Ensuring the committee is governed in line with their constitution

• Ensuring any decisions are made correctly and fit the objectives of the association, as set out in the constitution

• Writing the Chair’ s report for the AGM

• May be a signatory on the PTA bank account

What the Treasurer / Co- Treasurer is responsible for:

• Keeping accurate and up-to-date financial records

• Presenting financial updates at each committee meeting

• Managing the PTA bank account and holding the association cheque book / debit card

• Monitoring and managing online payment platforms

• Preparing floats

• Ensuring best practice procedures are followed for counting and banking money, making payments and claiming expenses by all committee members

• Making any approved payments on the committee’ s behalf

• Preparing the annual Treasurer’ s report for the AGM and arranging an independent examination of the association’ s accounts

• Completing the relevant Charity Commission’ s annual return if your PTA is registered as a charity

• Managing Gift Aid( or assisting the person responsible)

All committee members have equal voting rights, but the Chair has an additional casting vote if a vote is tied – this is normally used to bring the subject to the next meeting for further debate.

What the Secretary / Co- Secretary is responsible for:

• Preparing for meetings with the PTA Chair

• Taking minutes at meetings, recording attendance, action points, decisions and proposals

• Circulating approved minutes, along with a reminder of any actions agreed

• Maintaining association records

• Making sure the association is GDPR-compliant

• Updating Trustee details with relevant charity commission( as appropriate)

• May be a signatory on the PTA bank account( along with at least one other committee member)

• Handling the association’ s correspondence

Turn the page to find out more about Ordinary Committee Members, Volunteers and Trustees.

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