Running your PTA

Each term we look at a different role within a typical PTA – the responsibilities involved , who it might suit and the reality of holding the position . This issue : The Treasurer

What ’ s the main purpose of the role ?

To ensure accurate financial records are kept and that best practice procedures are followed when counting money , making payments and banking . The Treasurer should keep your committee updated with regular reports and ensure end-ofyear reports are completed for the association ’ s AGM . If your PTA is a registered charity , they will also be required to coordinate the Charity Commission ’ s annual return .

And the responsibilities ? These vary from committee to committee , but generally include :

• Keeping accurate and up-to-date financial records

• Presenting financial updates at

12 each committee meeting

• Managing the PTA bank account and holding the association cheque book / debit card

• Monitoring and managing online payment platforms

• Preparing floats

• Ensuring best practice procedures are followed for counting and banking money , making payments and claiming expenses for all committee members

• Making any approved payments on the committee ’ s behalf

• Preparing the annual Treasurer ’ s report for the AGM and arranging an independent examination of the association ’ s accounts

• Completing the relevant Charity Commission ’ s annual return if

PARENTKIND . ORG SPRING 2024 your PTA is registered as a charity

• Managing Gift Aid ( or assisting the committee member responsible )

What qualities does a good Treasurer have ?

• Knowledge of finances

• Organised

• Attention to detail

• Able to meet deadlines

• A solid understanding of spreadsheets or accountancy software

The PTA Treasurer should also ensure they have read the association ' s insurance policy summary detailing cash cover , and adhere to any guidelines